Maximize Your Meeting Efficiency: Must-Have AI Meeting Assistant Apps



Digitalized and technologically advanced applications have become an integral part of our daily and professional lives. Since the outbreak of COVID-19, working from home has become indispensable for the organization; hence, online meetings have become the norm.
These days, most professionals go to work. However, scheduling, planning, and follow-up tasks can take up significant time and energy, making managing meetings difficult. AI meeting assistant apps are revolutionizing the way working personnel conduct meetings. For all these reasons, AI meeting assistant apps are getting popular in the professional sphere.

What are AI meeting assistant apps?

AI meeting assistant apps are powerful applications that utilize artificial intelligence (AI) in a streamlined way to enhance the efficiency of a workplace or team. These AI meeting apps leverage AI to streamline the entire meeting process.
You can simplify the whole process of meeting management with the help of AI meeting assistant apps. With AI meeting notes, note-taking and scheduling a meeting become effortless and simplified.

Here are some streamlining features of the meeting assistant AI apps:

  • Meeting Scheduling
  • Virtual Meeting Assistance
  • Automated Note-Taking
  • Real-Time Transcriptions
  • Action Item Tracking
  • Voice Commands
  • Language Translation
  • Agenda creation
  • Document Collaboration
  • Automated Reminders
  • Integration with Other Tools
  • AI-Powered Analytics Creation

Best AI Meeting Assistant Apps:

You are going to find some of the best AI meeting assistants in this blog. All these AI assistants can optimize your meeting process while helping you achieve better outcomes at the workplace.

  • Notiv Notetaker
  • Otter AI
  • Fireflies AI
  • Sembly AI

Notiv Notetaker 

Notiv Notetaker streamlines the use of AI technology for automated note-taking. It can automatically transcribe and summarize meeting discussions in real-time.
It uses natural language processing (NLP) algorithms to pinpoint key insights and conclusions discussed during the meeting.

With the Notiv Notetaker, meeting notes can be easily shared among teammates. Sharing is done with collaboration tools like Google Drive and Microsoft OneDrive. Sharing and collaboration via this tool facilitates seamless collaboration and information sharing across different teams.

You do not have to worry about the security features of this AI meeting note-taker. You can rest assured of data security, compliance, and privacy with the Notiv AI meeting assistant. It complies with data protection regulations such as GDPR and CCPA.

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Otter AI

Otter AI is one of the best AI meeting assistant apps that uses machine learning for real-time transcription. Real-time transcription is highly useful during live events or remote meetings. This AI meeting assistant utilizes advanced speech recognition technology to transcribe audio and video recordings in real-time.

Along with real-time transcription, Otter AI can identify different speakers in a recording and label their speech accordingly. This feature makes voice tracking easy during a meeting or conversation. With easy-to-track voice recognition, you can keep track of who said what in a multi-speaker environment. It allows you to integrate other apps, including Google Drive, Dropbox, Zoom, Slack, and Microsoft Teams.


Fireflies AI is one of the most popular AI meeting assistant tools that uses AI to improve meeting productivity and collaboration. It can transcribe meetings in real time while creating accurate transcripts, including speaker names and timestamps. 

With the help of accurate transcriptions, you can review and reference meeting discussions later. Most meeting managers use Fireflies AI to capture meeting highlights, action items, and important points to create organized meeting summaries.

Fireflies provides AI-enabled analytics to analyze meeting data and generate insights on meeting patterns, participant engagement, and other meeting metrics. You can easily identify the areas for improvement in the team meetings with the help of AI-driven insights. When you know the areas to improve, you can optimize team meetings and collaborations.


Sembly is a virtual meeting assistant that provides many features for team meeting managers to organize effective and fruitful meetings. The main feature of this AI meeting assistant is that it can help schedule meetings by finding mutually available times for participants and sending out calendar invites.

Sembly AI can set up virtual meetings while providing an easy setup interface for virtual conference rooms. You can expect full technical support during the meeting from this smart AI meeting assistant.

With the help of the Sembly AI assistant, you can create meeting agendas within minutes. It allows users to outline issues, set time allotments, and share the agenda with participants in the meeting.

These are some of the key AI meeting assistant apps and tools that can assist you during your interaction with employees, colleagues, or clients. All of these curated meeting assistants will facilitate various aspects of meeting management, ultimately helping you to improve the efficiency and productivity of the team meetings in your organization.

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